Privacy Statement

» Deutsche Fassung

We manage our web sites in accordance with the principles set out below:

We undertake to comply with statutory data protection regulations and endeavour always to take into account the principles of data avoidance and data minimisation.

1. Name and address of the controller an the Data Protection Officer

a) The controller, within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws of the Member States, as well as other statutory data protection regulations, is:

Aisys Media GmbH
Vertr. d.d. Geschäftsführer Markus Bessler und Tim J. Koros
Ludwigstr. 8a
97070 Würzburg
Tel.: 0931/80 499 0
Fax: 0931/80 49 920
Webseite: /

b) The Data Protection Officer of the controller is:

Langgasse 20
97261 Güntersleben

2. Definitions

We have designed our Privacy Statement in accordance with the principles of clarity and transparency. However, should there be any ambiguity regarding the use of various terms, the corresponding definitions can be found here.

3. Legal basis for processing personal data

We process your personal data - such as your last name, first name, e-mail address, IP address, etc. - only if there is a legal basis for doing so. Three specific rules come into consideration here, in accordance with the General Data Protection Regulation (GDPR):

a) You have given us your consent to the processing of your personal data for one or more purposes. See Art. 6 (1) (1) (a) GDPR. In this context, we will inform you in detail of the purposes of the processing and document your express consent.

b) Processing of your personal data is necessary for the performance of a contract or to take steps prior to entering into a contract with you. See Art. 6 (1) (1) (b) GDPR.

c) Processing of the personal data is necessary to protect our legitimate interests, except where such interests are overridden by your own or by your fundamental rights and freedoms. See Art 6 (1) (1) (f) GDPR.

However, we will always inform you at the appropriate points of the legal basis on which your personal data is being processed.

4. Transfer of personal data

Your personal data will not be transferred to third parties for purposes other than those referenced below. We will only transfer your personal data to third parties if:

a) You have given your express consent in accordance with Art. 6 (1) (1) (a) GDPR,

b) The transfer is necessary in accordance with Art. 6 (1) (1) (f) GDPR for the purpose of asserting, exercising or defending legal claims, and there is no reason to assume that you have an overriding interest worthy of protection in your data not being transferred.

c) There is a legal obligation to transfer the data in accordance with Art. 6 (1) (1) (c) GDPR, and

d) this is legally permissible and necessary for managing contractual relationships with you, in accordance with Art. 6 (1) (1) (b) GDPR.

5. Storage period and erasure

We store all personal data which you provide to us only for as long as they are required for the purposes for which they were transferred to us, or for as long as required by law. Once the purpose has been achieved, or upon expiry of the statutory storage periods, we will erase or restrict the data.

6. SSL encryption

This site uses SSL encryption for security reasons and to safeguard the transfer of confidential content, such as any requests you send to us as the operators of the site. An encrypted connection may be identified by the change in the address from “http://” to “https://” and by the padlock symbol in your browser’s address bar.

With SSL encryption activated, the data which you transfer to us cannot be read by third parties.

7. Collection and storage of personal data, their type and intended purpose

a) When visiting the website

When you access our website, information is automatically sent to our web server by the browser being used on your client device. This information is stored temporarily in what is known as a log file. The following information is recorded without any action on your part and stored until it is automatically erased:

  • The IP address of the computer making the request,
  • The date and time of access,
  • The name and URL of the requested file,
  • The website from which the site is accessed (referrer URL), the browser used and, if applicable, your computer’s operating system and the name of your access provider.

The above-referenced data are processed by us for the following purposes:

  • Evaluation of system security and stability, and
  • other administrative purposes.

Data which permit your identification as a person, such as the IP address, will be deleted after 7 days at the latest. Any data stored by us beyond this period will be pseudonymised, so that they can no longer be associated with you.

The legal basis for the data processing is Art. 6 (1) (1) (f) GDPR. Our legitimate interest derives from the data collection purposes referenced above. Under no circumstances do we use the data collected for the purpose of identifying you as a person.

b) Contractual relationship

aa) Formation of contract

In establishing the contractual relationship, and pursuant to Art. 6 (1) (b) GDPR, the only mandatory data (indicated by an asterisk) is that personal data which is essential for the performance of the contract.

Any additional data you may choose to provide will only be processed on the basis of the consent you have given in accordance with Art. 6 (1) (a) GDPR2. We use this optional data for the purpose of providing (and continuously improving) a customer-friendly service.

bb) Customer area

(1) (1) Project administrator

To enable you to use our services, we provide you with your own personal access area. Within that area, you have the ability to upload your presentations. Within your customer area, you can view your own personal data as well as any of the documents and materials you have uploaded at any time. In addition, you can also view and manage reviews of votes you have initiated.

You also have the ability to invite other individuals (speakers), who are then able to independently use our tool to make presentations. To do this, you enter the name and email address of the recipient. That person will then receive an invitation to register. As the project administrator, you then see the voting results (content, date, time) for the individual speakers within your personal customer area.

The lawful basis for processing is to enable us to perform our services for our customers under contract, Art. 6 (1)(1)(b) GDPR.

(2) Speakers

If you receive an invitation from a project administrator by email, then you can log into your secure access area with your email address and a password. Within that area, you can view your personal data and the documents and materials uploaded by the project administrator. If you use our tool to make a presentation, the voting results will be stored together with your name, the date and the time. These data will also be available for viewing by the project administrator.

You can delete your access at any time. If you do so, your personal data will be immediately erased.

The lawful basis for processing is to enable us to perform our services for our customers under contract, Art. 6 (1)(1)(b) GDPR.

cc) Transfer of data when using online payment service providers

If, in the course of the order process, you opt for payment via one of the online service providers we offer, your contact data will be transferred to that service provider in connection with the order in question.

Personal data transferred to the online payment service provider usually include first name, last name, address, telephone number, IP address, e-mail address, or other data required for order processing, as well as data relating to the order, such as the number of articles, part numbers, invoice amount, taxes as percentages, invoice information, etc.

This transfer is required to process your order using the payment method you selected, and in particular to confirm your identity and administer your payment, and for purposes of customer relations.

Please note, however: Personal data may also be passed on by the online payment service provider to other service providers, subcontractors or affiliated companies, where this is necessary to fulfil the contractual obligations arising from your order, or where the personal data are to be processed on its behalf.

Depending on the payment method selected via PayPal - for example, invoice or direct debit - the personal data transferred to PayPal are passed on by PayPal to credit agencies. These data are used to verify your identity and check your credit with regard to the order you have placed. You can find out which credit agencies are involved, and what data are generally collected, processed, stored and transferred by the provider in question in the respective providers’ privacy statements:


PayPal (Europe) S.à.r.l. & Cie. S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg at

c) Contact form / E-mail contact

We provide a form on our website for you to contact us at any time. In order to use the contact form, you are required to enter a name (so that we may address you in person) and a valid e-mail address which we can use to contact you, so that we know who is making the request and we are able to process it.

If you use the contact form to send us requests, your data from the request form will be processed, including the contact details you provided in it and your IP address, pursuant to Art. 6 (1) (1) (b) and (f) GDPR, for the implementation of pre-contractual measures in response to your request or to exercise our legitimate interest, i.e. in the performance of our business activities.

You are also welcome to send us an e-mail using the e-mail address provided on our website. In this case, we will store and process your e-mail address and the data provided by you in the e-mail, pursuant to Art. 6 (1) (1) (b) and (f) GDPR, in order to process your message.

Requests and the data associated with them will be erased no later than 3 months after receipt, unless they are required for further contractual relationship purposes.

8. Cookies

We use cookies on our website. Cookies are small files created automatically by your browser and stored on your client device when you visit our website. These cookies are used to store information about the client device being used. However, it is not possible to identify you as an individual by means of cookies.

Data processed via cookies are required for the aforementioned purposes for the protection of our legitimate interests and those of third parties, in accordance with Art. 6 (1) (1) (f) GDPR.

Most browsers automatically accept cookies based on their settings. However, you can configure your browser either so that no cookies are stored on your client device, or at least so that a message is displayed before a new cookie is stored. If you completely deactivate the cookie feature in your browser, you may not be able to use all the features of our website.

Details of the various types of cookies that we use are as follows:

a) Session cookies

In order to make your use of our range of services more enjoyable, we use what are known as “session cookies”, to recognise that you have already visited individual pages on our website.These session cookies are automatically deleted after you have left our site.

b) Temporary cookies

We also use cookies which enable us to recognise you when you return to our website and use our services again. This means that you do not need to enter the same information and settings that you entered the last time. These temporary cookies are stored on your client device for a specified period of time.

c) Cookies for optimisation purposes

Finally, we also use cookies for optimisation purposes. These collect usage statistics for our website and are analysed for the purpose of optimising the range of services we provide for you. Cookies allow your internet browser to be recognised when you visit our website again. These cookies are automatically deleted after a specified period of time.

9. Analysis and tracking tools

On our website, we use the analysis and tracking tools listed below. The purpose of these is to ensure ongoing optimisation of our website and to tailor it to the needs of customers. These interests are lawful within the meaning of Art. 6 (1)(1)(f) GDPR. The purposes of the data processing and the categories of data are stated in the corresponding tools.

a) Google Analytics

On our website we use Google Analytics ( intl/de/about/), a web analytics service from Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; referred to below as “Google”).

Google uses cookies in this context (see paragraph 8). Information about your use of this website that is generated by the cookie such as

  • the name and version of the browser used
  • your computer’s operating system
  • the website from which the page was accessed (Referrer URL)
  • the IP address of the computer submitting the request
  • the time of the server request

Is normally transferred to a Google server in the United States and stored there.

However, because we have activated anonymisation on our website, Google performs prior truncation of your IP address within European Union Member States or other signatory states of the Agreement on the European Economic Area. Only in exceptional cases will your full IP address be transferred to a Google server in the USA and truncated there.

Google will use this information on our behalf for the purpose of evaluating your use of the website, in order to reports on website activity and to provide other services relating to website and internet usage to us. The IP address transferred by your browser via Google Analytics will not be combined with other Google data.

You can prevent the storage of cookies by using the appropriate settings in your browser software. However, please note that if you do this, you may not be able to make full use of all the features of this website.

You can also prevent the collection of data generated by the cookie and relating to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing the browser plugin available at the following link:

You can prevent the collection of data by Google Analytics by clicking on the following link. Doing this sets an opt-out cookie that prevents collection of your data during future visits to our website:

deactivate Google Analytics

b) Google Remarketing

We use Google Analytics’ remarketing feature to target advertising campaigns (including Google AdWords campaigns) to users who visit our website.

Remarketing presents ads to you which are relevant to you when you visit other websites associated with the Google Display Network, based on information you have accessed during your previous visits to our website.

The DoubleClick cookie enables Google (as well as us and other external advertisers) to target advertising to you that matches your interests, based on your previous visits to our website and/or to other websites. That advertising may be displayed on Google’s websites or on the websites of other Google Display Network operators. We also use the Google Analytics advertising features to analyse the effectiveness of our own advertising campaigns.

You can make personalised adjustments to your Google Adwords settings and you may object to interest-based advertising by Google. In that case, the cookie ID of the DoubleClick cookie (which is individually issued for each cookie) will be overwritten and can no longer be associated with a particular browser.

If you delete all of the cookies from your device, a new DoubleClick cookie may be set. In that case, you will possibly need to renew your objection settings. You can permanently deactive DoubleClick cookies by downloading and installing the appropriate browser plugin via this link: You can deactivate the use of third-party cookies for online advertising on the American website or the European one

If you have given consent via your Google account to Google’s association of your web and app browsing with your Google account and to Google’s use of information from your Google account to personalise ads, Google will use your data in combination with Google Analytics dat to create audience lists for cross-device remarketing. For this purpose, Google Analytics will first collect Google-authenticated IDs associated with your Google account for you as a user on our website. Subsequently, Google Analytics will temporarily associate these IDs with Google Analytics data in order to optimise our audiences.

Please click here for an overview of Google’s data privacy and security policies:

c) Google AdWords

On our website, we use Google AdWords, an online advertising program of Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA). Google AdWords also utilises conversion tracking. That tool is used by Google AdWords to set a cookie on your end device if you come to our website via a Google ad.

The cookie is no longer valid after 30 days. The cookie does not create any personal traceability. If you visit our website as a user and the cookie is still working, we and Google will recognise that you clicked on the ad and were redirected to our site. Each Google AdWords customer is assigned a different cookie. Cookies are thus not traceable via the websites of the advertisers.

Conversion cookie data is used to generate conversion statistics for AdWords customers. As a Google AdWords customer, this is how we are able to learn the total number of people who responded to our ad and then went to a web page that was tagged with a conversion tracking tag. We do not receive any information by this process that could personally identify you as a user.

If you decline the tracking process, you may deactivate the Google conversion tracking cookie via your Internet browser.

Please use the help function of your browser to obtain further information, if required. For more information about Google's privacy policy, please see

10. Rights of the data subject

You shall have the following rights:

a) Right of access

Pursuant to Art. 15 GDPR, you shall have the right to request information about your personal data being processed by us. This right of access includes the following information:

  • The purposes of the processing
  • The categories of the personal data concerned
  • The recipients or categories of recipient to whom your data have been or will be disclosed
  • The envisaged data storage period, or at least the criteria used to determine that period
  • The existence of the right to rectification, erasure, restriction of processing or objection
  • The existence of the right to lodge a complaint with a supervisory authority
  • The source of your personal data, where they were not collected by us
  • The existence of automated decision-making, including profiling, and, where appropriate, meaningful information about the logic involved.

b) Right to rectification

In accordance with Art. 16 GDPR, you shall have the right to request the prompt rectification of inaccurate or incomplete personal data stored by us.

c) Right to erasure

In accordance with Art. 17 GDPR, you shall have the right to request prompt erasure of your personal data stored by us, unless further processing is required for one of the following reasons:

  • To exercise the right of freedom of expression and information;
  • For compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest, or in the exercise of official authority vested in the controller;
  • For reasons of public interest in the area of public health pursuant to Art. 9 (2) (h) and (i) and Art. 9 (3) GDPR.
  • For archiving purposes in the public interest, scientific or historical research purposes or statistical purposes pursuant to Art. 89 (1) GDPR, to the extent that the right referenced in a) is likely to render impossible or seriously impair the achievement of the objectives of that data processing, or
  • For the establishment, exercise or defence of legal claims.

d) Right to restriction of processing

Pursuant to Art. 18 GDPR, you may request the restriction of processing of your personal data, for one of the following reasons:

  • You contest the accuracy of your personal data.
  • The processing is unlawful and you oppose the erasure of your personal data.
  • We no longer require the personal data for the purposes of the processing, but you require them for the establishment, exercise or defence of legal claims.
  • You object to processing pursuant to Art. 21 (1) GDPR.

e) Notification obligation

If you have requested rectification or erasure of your personal data or restriction of processing in accordance with Art. 16, Art. 17 (1) and Art. 18, we will notify all recipients to whom your personal data have been disclosed, unless this proves impossible or involves disproportionate effort. You may request that we inform you about those recipients.

f) Right to data portability

You shall have the right to obtain the personal data which you have provided to us in a structured, commonly used and machine-readable format.

You shall also have the right to request the transfer of these data to a third party, provided that processing was carried out by automated means and based on your consent pursuant to Art. 6 (1) (1) (a) or Art. 9 (2) (a) or for the performance of a contract pursuant to Art. 6 (1) (1) (b) GDPR.

g) Right to withdraw consent

Pursuant to Art. 7 (3) GDPR, you shall have the right at any time to withdraw consent previously granted to us by you. The withdrawal of consent shall not affect the lawfulness of processing carried out based on that consent before its withdrawal. We may carry out no further processing based on the withdrawal of your consent.

h) Right to lodge a complaint

Pursuant to Art. 77 GDPR, you shall have the right to lodge a complaint with a supervisory authority if you believe that the processing of your personal data is contrary to the GDPR.

i) Right to object

Where your personal data are processed based on legitimate interests pursuant to Art. 6 (1) (1) (f) GDPR, you shall have the right pursuant to Art. 21 GDPR to object to the processing of your personal data on grounds relating to your particular situation, or if you object to processing for direct marketing purposes. In the latter case, you shall have a general right of objection which we shall implement without the need for your particular situation to be specified. You may exercise your right to object or to withdraw consent simply by sending an e-mail to:

j) Automatic individual decision-making, including profiling

You shall have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This right shall not apply if the decision:

i. is necessary for entering into, or performance of, a contract between you and us,

ii. is authorised by Union or Member State law to which we are subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests, or

iii. is based on your explicit consent.

However, such decisions shall not be based on special categories of personal data referred to in Art. 9 (1) GDPR, unless Art. 9 (2) (a) or (g) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.

In the cases referred to in a) and c), we shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain human intervention on our part, to express your point of view, and to contest the decision.

11. Amendment of the Privacy Statement

If we amend the Privacy Statement, this will be indicated on the homepage and registered customers will be informed by e-mail.

Version of 08/05/2018